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#1
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Plant Registration Errors
All,
At our last society show last weekend, there were numbers of plants incorrectly categorized. One upshot was 3 identical plants taking blue ribbons (registered in three different categories). That's what we happended to notice; no idea how many plants were actually miscategorized. The various societies which put up displays, as well as growers and individuals who did so, are responsible for their own registration lists, which are then turned over to our registrars. I have no doubt that the mistakes were honest ones - there's no percentage in doing it deliberately. What do you guys do in your own societies to avoid that kind of problem? Diana |
#2
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Plant Registration Errors
Diana Kulaga wrote:
All, At our last society show last weekend, there were numbers of plants incorrectly categorized. One upshot was 3 identical plants taking blue ribbons (registered in three different categories). That's what we happended to notice; no idea how many plants were actually miscategorized. The various societies which put up displays, as well as growers and individuals who did so, are responsible for their own registration lists, which are then turned over to our registrars. I have no doubt that the mistakes were honest ones - there's no percentage in doing it deliberately. What do you guys do in your own societies to avoid that kind of problem? Different regions have different systems for ribbon judging. In the MidAmerica, we usually have individual entry tags for each plant, and paste them into a folder specific to each class. That is what we use for ribbon judging. But that is just here... I've seen it done differently. But I usually assist with registration at the Greater Lansing and Michiana shows, among a few others in Michigan, and this is what we do: One of the things we do is have some experienced judges helping with registration. We know what the most common errors are, and can often fix them without even looking at the plants. We always have a copy (or two) of Wildcatt going, and we look up every plant (that isn't a species). If a plant is registered as just the hybrid name, we will write down the cross on the registration tag before we give them back to the exhibitors. So, some of the common errors that we look for. 1) Paphs, we have primary and complex hybrids in separate classes. This is very often screwed up, but easy to correct if you know the cross. We also have species divided into three categories, which is easy enough to fix if you know the species. 2) Dendrobiums (on our schedule) species are broken into several categories, and nobody ever gets them right. We have a list of which species go in which class, and check them at registration 3) Cattleya intergenerics are often screwed up, we try our best to check them based on the Wildcatt data. 4) For miscellaneous species, we have a list which has a correspondence between genus and class. It is pretty easy to check things you have never heard of. 5) For some classes I make a point of taking a few minutes before we actually (as a team) judge the plants to make sure that things make sense. I've been known to take all of the paph species folders (three or four, depending on the show), and go through them before we look at any plants. This especially at shows where I know they don't take quite as much time at registration as we do. I'll do it even if I'm not team captain, which has gotten me a few nasty looks... Some of the errors that are harder to catch are colors. Last week I did phals, and I can't count the number of plants which were entered incorrectly. But, we try really hard to have one team do the majority (or all) of a section of the show schedule. If we catch a mis-entry early enough, we can move it to a later class. Always enter something into the lowest numbered class you can, it might have a chance of getting moved up. We very rarely go back to look at a class we have already awarded ribbons for. Those plants are just out of luck (although we write a note on the entry tag so that the exhibitor might learn something from it). In our region we have a few societies which insist on entering all the registration information into a computer, and printing out a paper list for each ribbon class. This is a pain in the posterior, as it is very hard to move plants around. A better system is taping the registration tags into a folder, then you can just pick up the tag and paste it into another folder. Other regions probably have different systems. When we are preparing the folders for each class, it is important to give things a final sanity check. A little up front work really makes the ribbon judging go more smoothly. Rob -- Rob's Rules: http://www.msu.edu/~halgren 1) There is always room for one more orchid 2) There is always room for two more orchids 2a. See rule 1 3) When one has insufficient credit to purchase more orchids, obtain more credit |
#3
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Plant Registration Errors
On Wed, 19 Mar 2003 18:05:32 -0500, Rob Halgren
wrote: Diana Kulaga wrote: All, At our last society show last weekend, there were numbers of plants incorrectly categorized. One upshot was 3 identical plants taking blue ribbons (registered in three different categories). Here only the plant in the correct class could get a blue. The other could get moved to the correct class or ignored - depending on the judging team. Rob said -------- One of the things we do is have some experienced judges helping with registration. We know what the most common errors are, and can often fix them without even looking at the plants. We always have a copy (or two) of Wildcatt going, and we look up every plant (that isn't a species). If a plant is registered as just the hybrid name, we will write down the cross on the registration tag before we give them back to the exhibitors. We run Wildcatt and we have that cross list of species to class data on a searchable form (Excel) as well as having a copy of it and of the judging schedule in a binder on the table. The people that ask or check with the registration crew are not the problems. The problems are the people who "know the class" and enter their plants with out looking at the schedule. It is tweaked before each and every show. We had 3 Lc Trick or Treat x sib entered. The one that got an AOS award later that day did not get judged. They had entered it in the wrong class. Some judges scan the forms before judging and some do not. The head Judge for the show scans the entire database and tries to catch the typo and obvious errors. I am not as great on spelling as some Registrars. Yes, we use Access to create a readable printed list. I have judged Rob's folders and sticky tape holding entries that were not readable. Our way you can have a clean list for each judge and clerk. They all say the same thing. If a judge moves a plant to a later class - everyone can make a note of it. But they still have a readable list. I have used both systems (came from Mid-America) and I vote for Access. Push a button I can have another copy if your team has more judges. You want to re-organize it - just talk to me at the end of registration. I will print a list. You can re-class anything you want. Sometimes the judges split a class because things are too diverse. I agree with ROB we need to have a "head judge" scan each team's selection and re-class anything that is in the wrong place. But some Show Judging Chair's think that it is a learning experience. They think writing the note will help you learn. Trouble is the committee that gets the show ready for the general public is apt to clean up the tags and there goes the note. I have problems with people entering for their society without being registered as a member of the society. So I have no local to list for their plant or name to ID the owner if they win. Handwriting - that is the problem. If you can not decipher and translate all entries and know all orchid names so you can correct misspelling, your sunk. I like the idea of a written list of all entries for a location or exhibit. Then line (single) out the ones not entered. Preferably typed or computer generated. I am thinking of suggesting that we have some type of self entry .. but how do you get the ones that can not write to type? but the truth is --- Get over it suzie -- it is just part of the show --- SuE http://orchids.legolas.org/gallery/albums.php |
#4
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Plant Registration Errors
Rob & Sue,
You're both making too much sense. Will address specific points tomorrow, but for now, I think our first order of business is to shake the lint out of the system we've been using. Wildcat, of course, we use, and we have the necessary research materials. What's needed is a more coordinated effort between the various local societies which participate, and less egomania amongst the registrars in all our societies. More tomorrow, and thanks! Diana "Susan Erickson" wrote in message ... On Wed, 19 Mar 2003 18:05:32 -0500, Rob Halgren wrote: Diana Kulaga wrote: All, At our last society show last weekend, there were numbers of plants incorrectly categorized. One upshot was 3 identical plants taking blue ribbons (registered in three different categories). Here only the plant in the correct class could get a blue. The other could get moved to the correct class or ignored - depending on the judging team. Rob said -------- One of the things we do is have some experienced judges helping with registration. We know what the most common errors are, and can often fix them without even looking at the plants. We always have a copy (or two) of Wildcatt going, and we look up every plant (that isn't a species). If a plant is registered as just the hybrid name, we will write down the cross on the registration tag before we give them back to the exhibitors. We run Wildcatt and we have that cross list of species to class data on a searchable form (Excel) as well as having a copy of it and of the judging schedule in a binder on the table. The people that ask or check with the registration crew are not the problems. The problems are the people who "know the class" and enter their plants with out looking at the schedule. It is tweaked before each and every show. We had 3 Lc Trick or Treat x sib entered. The one that got an AOS award later that day did not get judged. They had entered it in the wrong class. Some judges scan the forms before judging and some do not. The head Judge for the show scans the entire database and tries to catch the typo and obvious errors. I am not as great on spelling as some Registrars. Yes, we use Access to create a readable printed list. I have judged Rob's folders and sticky tape holding entries that were not readable. Our way you can have a clean list for each judge and clerk. They all say the same thing. If a judge moves a plant to a later class - everyone can make a note of it. But they still have a readable list. I have used both systems (came from Mid-America) and I vote for Access. Push a button I can have another copy if your team has more judges. You want to re-organize it - just talk to me at the end of registration. I will print a list. You can re-class anything you want. Sometimes the judges split a class because things are too diverse. I agree with ROB we need to have a "head judge" scan each team's selection and re-class anything that is in the wrong place. But some Show Judging Chair's think that it is a learning experience. They think writing the note will help you learn. Trouble is the committee that gets the show ready for the general public is apt to clean up the tags and there goes the note. I have problems with people entering for their society without being registered as a member of the society. So I have no local to list for their plant or name to ID the owner if they win. Handwriting - that is the problem. If you can not decipher and translate all entries and know all orchid names so you can correct misspelling, your sunk. I like the idea of a written list of all entries for a location or exhibit. Then line (single) out the ones not entered. Preferably typed or computer generated. I am thinking of suggesting that we have some type of self entry .. but how do you get the ones that can not write to type? but the truth is --- Get over it suzie -- it is just part of the show --- SuE http://orchids.legolas.org/gallery/albums.php |
#5
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Plant Registration Errors
Rob & Sue,
Thinking about the descriptions you wrote of your processes, one thing that jumps out at me is that we are in dire need of a larger cadre of registrars, and also need to get more training for those who do it. At a recent committee meeting someone suggested talking to AOS (headquarters is very near us here) to see if they'd do a class for a group from all four of our local societies. Really appreciate your imput. Diana |
#6
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Plant Registration Errors
On Sun, 23 Mar 2003 21:07:31 GMT, "Diana Kulaga"
wrote: Rob & Sue, Thinking about the descriptions you wrote of your processes, one thing that jumps out at me is that we are in dire need of a larger cadre of registrars, and also need to get more training for those who do it. At a recent committee meeting someone suggested talking to AOS (headquarters is very near us here) to see if they'd do a class for a group from all four of our local societies. Really appreciate your imput. Diana Can they teach handwriting too. That causes at least 50% of the errors. SuE http://orchids.legolas.org/gallery/albums.php |
#7
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Plant Registration Errors
Diana Kulaga wrote:
Rob & Sue, Thinking about the descriptions you wrote of your processes, one thing that jumps out at me is that we are in dire need of a larger cadre of registrars, and also need to get more training for those who do it. At a recent committee meeting someone suggested talking to AOS (headquarters is very near us here) to see if they'd do a class for a group from all four of our local societies. I guess they would be familiar with your local system... What I would suggest is volunteering to assist with registration for a show in your area which you feel is particularly well run. See what their system is, and steal it. They won't mind. Heck, if you are ever up in Michigan, you can help me some time. Rob -- Rob's Rules: http://www.msu.edu/~halgren 1) There is always room for one more orchid 2) There is always room for two more orchids 2a. See rule 1 3) When one has insufficient credit to purchase more orchids, obtain more credit |
#8
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Plant Registration Errors
On Mon, 24 Mar 2003 10:09:05 -0500, Rob Halgren
wrote: Diana Kulaga wrote: Rob & Sue, Thinking about the descriptions you wrote of your processes, one thing that jumps out at me is that we are in dire need of a larger cadre of registrars, and also need to get more training for those who do it. At a recent committee meeting someone suggested talking to AOS (headquarters is very near us here) to see if they'd do a class for a group from all four of our local societies. I guess they would be familiar with your local system... What I would suggest is volunteering to assist with registration for a show in your area which you feel is particularly well run. See what their system is, and steal it. They won't mind. Heck, if you are ever up in Michigan, you can help me some time. Rob I will second that. And ask anyone who wants to assist to let me know. As long as I do registration, I know there will always be room for assistance. SuE http://orchids.legolas.org/gallery/albums.php |
#9
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Plant Registration Errors
VBG.........
Don't plan on being in MI anytime soon. I wish one of the local societies were a role model, but I have my doubts. We'll figure it our. Need to professionalize! Diana "Susan Erickson" wrote in message ... On Mon, 24 Mar 2003 10:09:05 -0500, Rob Halgren wrote: Diana Kulaga wrote: Rob & Sue, Thinking about the descriptions you wrote of your processes, one thing that jumps out at me is that we are in dire need of a larger cadre of registrars, and also need to get more training for those who do it. At a recent committee meeting someone suggested talking to AOS (headquarters is very near us here) to see if they'd do a class for a group from all four of our local societies. I guess they would be familiar with your local system... What I would suggest is volunteering to assist with registration for a show in your area which you feel is particularly well run. See what their system is, and steal it. They won't mind. Heck, if you are ever up in Michigan, you can help me some time. Rob I will second that. And ask anyone who wants to assist to let me know. As long as I do registration, I know there will always be room for assistance. SuE http://orchids.legolas.org/gallery/albums.php |
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