In article , Jane
Chatter writes
That's great, Kay. Thanks very much!
Do you know of anywhere I can get written information about the legal
requirements of this? For example the need for auditing and so on?
Jane

No, sorry. This is just the common ground of the clubs I'm involved in
(a network of recreational clubs at work, a civic society, and a nature
Park management committee)

I would add, though, that - obviously you do anything that you're
legally required to do - but even if you're not legally required, things
like auditing, two signatories to cheques, a written constitution etc
are sensible. It's not just a matter of being honest and above board,
you need to set things up so that you are *seen* to be honest and above
board - that there's no way you can be otherwise. Saves a lot of hassle
and unpleasantness, and gives protection to those who are doing the
nitty gritty of running the club, even though it seems a hassle at
times!

Likewise, always maintain an 'audit trail' - ie written records of all
decisions and payments. So you need to minute your meetings (you don't
need a verbatim account, just a record of decisions, though sometimes
the arguments leading to that decision are helpful for later reference)
and a written track of all money coming in and out. Even if you make
decisions by telephone, write a quick note of what was decided, date and
sign it and add it to the records.

--
Kay Easton

Edward's earthworm page:
http://www.scarboro.demon.co.uk/edward/index.htm